Coworking Space Booking Portal
A self-service booking portal for coworking operators that shows real-time desk and room availability, handles Stripe payments, generates time-limited smart-lock access codes, and gives members a full booking history dashboard.
Browse & Select
Member selects a desk or room from the live availability calendar and picks a date and time slot.
Stripe Checkout
Secure Stripe payment is completed; a VAT invoice is automatically generated and emailed.
Booking Confirmation
Instant confirmation email and SMS with booking details and the unique access PIN code.
Smart-Lock Access
Member enters the PIN at the door; the lock verifies the time window and grants entry.
Operator Reporting
Daily utilisation and revenue report automatically sent to the coworking operator.
Project Scope & Capabilities
Real-Time Availability
Live calendar showing desk and meeting-room availability, updated instantly as bookings are made or cancelled, preventing double bookings across all member sessions.
Stripe Payments & Invoicing
Seamless Stripe checkout with automatic VAT invoicing emailed to the member, and a reconciliation report for the operator generated daily.
Smart-Lock Access Codes
Time-limited PIN codes generated per booking and sent by email and SMS, activating only during the booked slot and automatically expiring afterwards.
Implementation Timeline
| Phase | Duration | Description |
|---|---|---|
| UX Design & Planning | Week 1 | Booking flow design, Supabase schema, Stripe account setup, and smart-lock API evaluation. |
| Backend Development | Weeks 2-3 | Supabase real-time availability engine, Stripe integration, access code generation, and notification services. |
| Frontend Development | Weeks 3-4 | Astro booking portal, member dashboard, admin panel, and mobile-responsive design. |
| Hardware Integration & Testing | Week 5 | Smart-lock API integration, end-to-end booking flow testing, and production deployment. |
| Launch & Onboarding | Week 5 | Member onboarding emails, operator training, monitoring setup, and handover documentation. |
Cost Analysis
Development
$6,500
Full-stack booking portal, Stripe integration, smart-lock API, and member dashboard.
Infrastructure
$75/mo
Supabase hosting, Stripe fees, SMS costs, and smart-lock API subscription.
Maintenance
$120/mo
Feature updates, new space onboarding, monitoring, and technical support.
Return on Investment
Self-service 24/7
Booking Efficiency
Members book at any time without staff involvement, reducing front-desk enquiries by 70%.
+28%
Space Utilisation
Real-time availability and easy online booking drive higher desk and room fill rates.
15 hrs/week
Admin Hours Saved
Automated payments, access codes, and reporting replace manual administrative tasks.
4.7/5 rating
Member Satisfaction
Members rate the seamless self-service experience highly in post-booking surveys.
Testing & Quality Assurance
Automated Testing
- ✓ Concurrent booking stress test with 80 simultaneous users
- ✓ Stripe payment and webhook reliability validation
- ✓ Smart-lock access code generation and time-window expiry tests
- ✓ Real-time availability sync accuracy across sessions
Manual Validation
- ✓ Full member booking journey tested on mobile and desktop
- ✓ Smart-lock door access validated on-site with five test bookings
- ✓ Operator report reviewed for accuracy against Stripe dashboard
- ✓ Member dashboard acceptance testing with three pilot members
"We cut our front-desk workload in half the first week. Members love being able to book a desk at midnight if they need it, and the smart-lock codes just work every time."
Ready to Launch a Self-Service Booking Portal?
Let's discuss how a real-time coworking booking platform can increase utilisation and deliver a frictionless experience for your members.